Google Workspace Revealed: Must-Know Essentials

Google Workspace (formerly known as Google Apps or G Suite) refers to a collection of cloud-based applications and tools developed by Google. This package was first launched in 2006 as Google Apps for Your Domain and rebranded as G Suite later in 2016.

Google has successfully brought everything you need to get your work done online in one place. These applications are not stored on your local computer as they are cloud-based; you only need an internet connection to access them.

Also, any documents you create using Google Workspace apps will be saved online, and Google allows multiple users to access the saved files. That’s why there are different collaborative features.  

To mention an essential app from Google services, let’s talk about Google Drive. Using this app, users can store their files online. Google Drive also includes desktop storage and synchronization. You can use the files you store and save to Google Drive as attachments in Gmail or Calendar and collaborate and share them with other users.

You can also install the Google Drive desktop application locally on your PC.

Google Workspace offers Gmail, Calendar, Meet, Chat, and Drive for storage.

Docs, Sheets, Slides, Forms, and Sites are used for collaboration.

For managing users and services, there is an Admin panel and Vault.

Your data and information will be saved in Google's data centers and then synchronized to other data centers, for example, for backup.

Google allows Google Workspace administrators to fine-tune and adjust the settings for security and privacy. As a Google Workspace user, you will not see any advertisements while using the abovementioned services.

Having a solid knowledge of IT terminology and general comprehension of web-based or cloud-based software can be beneficial as a basic level of familiarity with these concepts. In particular, it will be helpful to understand basic computing concepts such as file management, data storage, and networking.

In addition to these technical skills, it is also important to have good communication and collaboration skills, as we will cover how to work effectively with others in a cloud-based environment. This includes understanding how to share files, collaborate on documents, and communicate with team members using various communication tools.

Overall, having a solid foundation in IT and web-based software will help you get the most out of this blog post and prepare you for success in a cloud-based work environment.  

Knowing the approximate size of your business in terms of users can assist you in planning how you'll handle the user account creation procedure and determine the appropriate level of access for each user. This information can also help you anticipate any potential issues that may arise during the process, such as a lack of available licenses or storage space.

An organization chart, which can assist you in determining the requirement for organizational units and the kind and number of domain administrators, may also be helpful in identifying roles and responsibilities within your organization. By mapping out the structure of your organization, you can better understand how to group users and resources for more efficient management.

This information can also be useful in determining the appropriate level of access and permissions for different groups of users, such as managers, employees, and contractors. By assigning roles and permissions based on the needs of each group, you can ensure that users have the appropriate access to the resources they need while also maintaining security and compliance.

You should also be familiar with your company's privacy and security standards to make informed decisions about which apps can be enabled on your network. This involves understanding the various security features and settings available within Google Admin, such as multi-factor authentication, device management, and data loss prevention. If you're seeking to improve your knowledge on Google Workspace, make sure to immerse yourself in our self-paced Google Admin Online Training.